Stop Guessing Your Real Margins.
E-Commerce Bookkeeping Built for Scaling US Brands.
We reconcile payout delays, marketplace fees, inventory COGS, and sales tax across Shopify, Amazon, TaxJar and WooCommerce directly inside QuickBooks, Sage, Xero, or any combination of sales channels and bookkeeping software.
Trusted by Fast-Growing US Online Brands
Most bookkeepers treat an e-commerce business like a local service store. NightOwl understands inventory landing costs, SKU profitability, and sales channel payout delays down to the penny. We give our e-commerce clients transparent financial reporting and operational peace of mind.
CBD Dog Health
National pet wellness brand managing 8-figures of annual revenue across 5+ sales channels. Shopify, WooCommerce, Amazon, Faire, Chewy, and more, all managed for the client on time every month.
Back of the Yards Coffee Co.
Where NightOwl got started, in Chicago's south side. Back of the Yards Coffee Co. is a local retail and e-commerce brand expanding rapidly while maintaining a social mission to their community.
Smart Choice Computer Solutions
D.C. Metro Area retail and e-commerce brand doing both computer repair and retail sales. Managing 7-figures of annual revenue with a unique tech stack custom to the client's needs.
Why Traditional Bookkeeping Fails E-Commerce Brands
Standard bookkeepers often record lump-sum bank deposits as flat revenue, hiding thousands of dollars in merchant processing fees, customer returns, and inventory value shifts. NightOwl eliminates the guesswork by bridging raw sales platform data with tax-ready QuickBooks reporting.
Lumping Payouts as Net Revenue
Every deposit from Shopify Payments, Amazon Settlement Statements, Stripe, PayPal, and WooCommerce is reconciled to account for order fees, returns, and reserve holdbacks.
We separate gross product sales, gateway fees, refunds, and chargebacks down to the cent.
Distorted Gross Profit Margins
Your inventory balance sheet accounts are aligned with actual product costs as orders ship, ensuring your Profit & Loss statement shows your true margin.
We provide SKU-level Cost of Goods Sold (COGS) mapping to track actual item profitability.
Not Taking Advantage of Integrations
Automated matching of Amazon settlements, Shopify Payments, and WooCommerce transactions.
Sales Tax Exposure Overload
Multi-state economic nexus liabilities tracked cleanly in your general ledger.
Core Services and Operational Support
Our experienced bookkeepers bring extensive e-commerce expertise to ensure your financial records are managed with the utmost care.
Multi-Channel Payout Reconciliation
Every deposit from Shopify Payments, Amazon Settlement Statements, Stripe, PayPal, and WooCommerce is reconciled to account for order fees, returns, and reserve holdbacks.
Precise COGS & Inventory Accounting
We align your inventory balance sheet accounts with actual product costs as orders ship, ensuring your Profit & Loss statement shows your true margin.
Any Tech Stack, Any Integration
We meet our clients where they are and evolve together from there. You tell us your tech stack and we have the knowledge to back it up.
- Sales Channels: Shopify, Amazon (FBA & FBM), WooCommerce, etc.
- Accounting Engine: QuickBooks Online, Sage, Xero, etc.
- Integrations & Gateways: A2X, Stripe, PayPal, Shop Pay, Klarna, Affirm, WordPress, etc.
Monthly Financial & Operational Reporting
Receive timely, executive-ready monthly reporting packages designed specifically for e-commerce operators:
Profit & Loss Statement categorized by sales channel, class, you name it.
Balance Sheet reflecting reconciled bank, inventory assets, and liabilities, on time every month.
Cash Flow Visibility to forecast inventory restocks and ad spend runway.
How It Works
Seamless Process, Transparent Pricing, and Completely Confidential.
1 - Discovery & Financial Audit
We review your current QuickBooks setup, sales channels, and payment processor flows to identify reconciliations, backlogs, or setup errors.
2 - System Setup & Mapping
We integrate your store platforms with QuickBooks using dedicated e-commerce rules, mapping fees, sales tax liabilities, and inventory accounts correctly.
3 - Hands-Off Bookkeeping
Each month, we reconcile payouts, record inventory adjustments, and deliver clean, CPA-ready financial statements.
Ready for Total Clarity on Your E-Commerce Financials?
Book Your 15-Minute Strategy Call
It's time to get organized.
Let’s review your platform mix,
Clean up payout discrepancies,
And turn your QuickBooks into an operational growth engine.
Data-Driven Accuracy for US Multi-Channel Brands
We turn chaotic sales channel payouts into clear, CPA-ready QuickBooks reports. Here is the operational impact delivered to scaling Shopify, Amazon, and WooCommerce sellers:
99% Accuracy
99% accuracy in matching payment processor settlement funds (Shopify Payments, Stripe, PayPal, Shop Pay) directly to bank deposits.
$ 20M+ Annual Revenue
$20M+ in annual e-commerce Gross Merchandise Value (GMV) reconciled across Shopify, Amazon FBA, and WooCommerce.
15+ Hours
15+ Hours saved every month for founders by eliminating manual payout spreadsheet mapping, double-checking sales figures, and more.
100% Audit-Ready
100% audit-ready financial statements for effortless year-end tax preparation and multi-state sales tax reporting.